Business Writing_Documentary letter of credit letter

Dear Eva:

Thank you for your interest in Ya-Mou Corp. We look forward to creating a partnership that is beneficial to us both.

It is our policy to arrange payment with customers outside of Japan using irrevocable letter of credit(L/C). In this process, After we have agreed on terms. You must arrange for your bank to open an L/C in favor of Ya-Mou Corp. Your bank will transmit the L/C to our bank, the Bank of Japan, which in turn will forwarder, who will dispatch the goods and submit the relevant documents to the Bank of Japan. When the documents have been signed and collected, they are presented to the Bank of Japan, which, after checking the documents for compliance with the L/C, pays Ya-Mou Crop and debits your account at your bank. Your bank will then release the documents to you to allow you to claim the goods from the freight carrier.

We believe that this process offers the greatest security for us both. Please see the enclosed documents for more details about the L/C process and a list of banks in Hong Kong with relationships with the Bank of Japan.

Please don’t hesitate to contact me if you have any questions or concerns. I can be reached at +886(3)3456789, extension 2160. We look forward to providing you with the quality goods and service that have kept Ya-Mou Corp. growing for the past ten years.

Sincerely,
Lisa